RFP Writing Services: We Write Your RFP Response
Seven Oaks Consulting’s RFP writing services provide full support for companies responding to public and private Request for Proposals (RFPs), Requests for Information (RFI), and Request for Quotes (RFQs).
We help organizations that lack the time, staff, or expertise to manage the RFP process and produce high‑quality proposals that win business.
Whether you need full outsourced proposal development or targeted support, we deliver structured, persuasive, and complete RFP responses that meet every requirement.
What Our Customers Are Saying
“Jeanne was very responsive and knowledgeable, and you could tell she did her homework on our company. She came to meetings with a good grasp of our culture and was able to relay that in her work product for us. We will be working with her again in the future!” – Melissa Cohen, Vice President of Finance, Becker & Company
About Our RFP Writing Services
Responding to an RFP is time‑consuming and resource‑intensive. Many companies struggle with tight deadlines, complex instructions, and the challenge of presenting their capabilities in a compelling way. Our RFP writing services are designed to remove that burden so you can focus on running your business.
If you don’t have the writer on staff or the time to draft a proposal, we can help!
We support clients with:
- RFP analysis and compliance review
- Proposal project management
- Proposal writing and narrative development
- Win theme and value proposition development
- Writing reusable, engaging RFP templates
We work as an extension of your team, ensuring your proposal is complete, accurate, and aligned with the evaluator’s scoring criteria.
Why Outsource Your RFP Writing Projects?
Because RFP writing is an art form. It takes time. More importantly, it takes skill and experience.
We have over 20 years of experience writing federal, state, and private-sector RFP responses and proposals for technology, education, and business services companies.
Cost-Effective, Time-Saving RFP Writing Services
Companies outsource RFP writing for several reasons. Some do not have an internal proposal team. Others need additional capacity during peak bidding periods. Many simply want a professional writer who understands how evaluators score proposals and how to present information clearly and persuasively.
Outsourcing your RFP writing helps you:
- Save time and reduce internal workload
- Improve proposal quality and clarity
- Strengthen your competitive positioning
- Submit more proposals without adding expensive full-time staff
Our clients often see higher win rates because their proposals become more structured, more readable, and more aligned with the buyer’s needs.
RFP Writing Results for Seven Oaks Consulting Clients
- $2.5 million new contract for technology company
- $140,000 statewide contract for education company
- Ongoing contract with a major U.S. City for business services
- Expansion of healthcare company’s services into new territories
RFP Management Services
Need help finding RFP opportunities? Managing content libraries? Updating Loopio, Responsive, or Proposify? We help companies find and manage the entire proposal process from start to finish.
Learn more about our RFP management services.
Our RFP Response Process
Our process ensures accuracy, consistency, and timely delivery.
- RFP Review and Requirements Mapping
We analyze the RFP, identify mandatory requirements, and create a compliance matrix. - Kickoff and Information Gathering
We meet with your team to understand your capabilities, differentiators, and past performance. - Drafting and Content Development
We write clear, persuasive proposal sections that address every requirement and highlight your strengths. - Review and Revision
We incorporate your feedback, refine messaging, and ensure compliance with all instructions. - Final Editing and Production
We format, proofread, and prepare the final draft for your review, approval, and submission.
Please note: We do not submit RFP responses on behalf of our clients. Clients are responsible for the timely submission of their proposals and for preparing all pricing documents.
Industries We Support
We provide RFP proposal writing services across a wide range of industries, including:
- Technology and software
- Complex systems integration
- Healthcare and medical services
- Professional services
- Education publishing and software
- Teacher professional development
Whether you are pursuing government contracts or private‑sector opportunities, we tailor each proposal to your industry and buyer.
Pricing for RFP Writing Services
Pricing varies based on the length, complexity, and deadline of the RFP. We charge an hourly rate for our services. We provide clients with an estimated price range, from the lowest to the highest price, and usually come in at the lower or middle end of the price range. If it looks like we will exceed the estimated hours, we always let clients know so they can plan accordingly.
We do not accept commission arrangements or a percentage of contracts as payment.
Frequently Asked Questions
What does an RFP writer do?
An RFP writer reviews the solicitation documents and writes a narrative response. They analyze the requirements and compare them to your company’s strengths, and write a proposal to position your company as a strong choice to win the RFP.
How long does an RFP response take?
Most proposals require one to four weeks, depending on complexity and the availability of information.
Do you write federal government proposals?
Yes. We support federal, state, local, and commercial RFPs.
Can you help us decide whether to bid?
Yes. We offer go/no‑go assessments to help you determine whether an opportunity is a good fit.
Do you submit the RFP on behalf of our company?
No, we do not submit RFPs on behalf of your company. It is your responsibility to read, review, and check the final RFP document, and to submit the final RFP document and any other required forms or documents to the issuer.
Can you accept a commission if we win? We only want to pay you if we win.
We charge an hourly rate based on over two decades of experience and an exceptional win rate. We do not accept commissions.
What is your “win rate”? Can you guarantee a win for us?
Our current “win rate” is 60-70%. The average RFP win rate is 45%.
We do not guarantee your company will win the RFP. Many factors, including the quality of your products or services, your pricing, and the competition, influence who wins an RFP, and that’s not up to us.
Get Started Today
If you need expert RFP proposal writing services, Seven Oaks Consulting is ready to help. Contact us to discuss your opportunity, request a quote, or schedule a consultation.
